Freelance Administrator & Project Coordinator | Events & Marquee Hire

Freelance | Flexible Days
Office Based | Tonbridge, Kent
£18.00 per hour

Sail & Peg is looking for a highly organised Freelance Administrator & Project Coordinator to support our office team.

As one of the UK’s leading luxury sailcloth marquee companies, we deliver exceptional weddings, private celebrations and corporate events across the UK.

This is a predominantly administrative role, providing essential support to our operations team and helping ensure every event is organised efficiently behind the scenes.

Working from our Tonbridge office, you’ll be responsible for coordinating sub-hire equipment, liaising with suppliers, preparing event documentation, managing project administration and keeping our internal systems up to date. This role is ideal for someone who enjoys organisation, project coordination, problem-solving and working in a fast-paced environment where no two days are the same.

The Role

Your responsibilities will include:

• Supporting the operations team with day-to-day administration

• Coordinating multiple event projects from confirmation through to delivery

• Arranging and managing sub-hire equipment with external suppliers

• Obtaining quotations, confirming bookings and coordinating logistics

• Liaising with suppliers regarding deliveries, collections and availability

• Preparing project schedules, job files and ensuring all event documentation is accurate and complete

• Updating project information, timelines and internal systems

• Chasing outstanding information from clients and suppliers

• Assisting with purchase orders, hire confirmations and general administration

• Monitoring project progress and ensuring key deadlines are met

• Maintaining accurate records and ensuring information is communicated clearly across the team

• Providing general office and project support

What We’re Looking For

We’re looking for someone who is:

• Exceptionally organised with excellent attention to detail

• Confident managing multiple projects and administrative tasks simultaneously

• Professional and personable when communicating with suppliers and clients

• Proactive, reliable and able to work independently

• Calm under pressure and able to prioritise effectively

• Comfortable using email, Microsoft Office and online systems

• Happy working in a busy office environment

• A positive team player with a can-do attitude

Previous experience in administration, project coordination, operations, logistics, events, purchasing, hire or office support would be advantageous. However, we’re primarily looking for someone who is organised, dependable, quick to learn and enjoys supporting a busy team.

Pay & Contract

• Freelance: £18.00 per hour

• Location: Office based, Tonbridge, Kent

• Hours: Flexible, to be agreed (approximately 2–4 days per week, depending on workload)

• Contract: Freelance, with the opportunity for ongoing work as the business continues to grow